A Glance at the Administrative and Financial Affairs Department
The Department of Administrative and Financial Affairs is the main gate of the university, for the value of the work it provides (administrative - financial) and tasks it implements in line with the controls and laws of the Ministry of Higher Education and Scientific Research.
The Vision
Creating appropriate and effective work environment, providing administrative and financial services that meet the needs of employees, employment programs and technology in all businesses, in addition to advancement of performance and capabilities to the highest levels.
The Mission
Timely, efficient and qualitative endeavors made with a view to fulfill the needs of all University departments and attain its goals.
The Administrative and Financial Affairs Section consists of two parts, administrative affairs and financial affairs, each of which has its own functions and tasks.
1- Administrative Affairs
It is the main organ that is responsible for all the achievements of University's inputs (external - internal) and its implementation, thus contributing to the attainment of the vision, mission and specific goals of the University
The Goals
1-Preparing an integrated database for all University employees in conformity with job descriptions.
2- Setting development plans for the administrative cadres at the University and making the most of their potential.
3- Bringing the actual staff of the University to the optimal state of the job descriptions in terms of job title, academic achievements and tasks performed by the employee.
4- The Department works to ensure compliance with applicable laws and regulations.
5- Clarity and objectivity in all decisions and proceedings with minimal formality.
6-Computerization of administrative procedures in accordance with technical developments.
2-Financial Affairs
Since the establishment of Al-Zahraa University for Women in 2018, the Financial Department continues its leading role in managing financial affairs transactions in concert with the regulations and instructions issued by the Federal Financial Audit Office, applying the vocabulary of the unified accounting system with regard to annual operational and investment operations, and financial reporting on the result of the annual activity to the relevant authorities, as the Financial Department seeks to provide accounting information to the University administration to rationalize different decisions and seeks to apply the regulations and instructions issued related to financial work and apply them. All these tasks and responsibilities are carried out with one desired objective namely, goals attainment by the University through budget preparation, planning and implementation follow up at the level of the center and branches of the University at the hands of an academically qualified team with professional ethics that render them eligible to work at the financial Department .
Tasks of the Financial Affairs Department
With every start of a new fiscal year, the financial administration at the University receives Deanship's need for advances for the new academic year. These needs are linked afterwards to the amounts of Deanship advances per office supply items, such as the item of sports and cultural activity, the item of educational supplies and equipment..
Preparation of disbursement orders for advance requests after fulfilling all conditions..
Register advances in the advance book, and follow up on their payment..
Preparing and auditing the minutes of invoices for advances, and completing the rest of the procedures related to them..
Follow up on supply operations and their contracts, (perpendicular) in addition to the submission of disbursement requests to the financial management..
Fill in appointment allowance forms for new employees in the Deanship, and send them to Personnel Affairs..
Follow up on out of regular hours work assignments of Deanship staff members.
Preparing and submitting important performance documents and out-of-hours statement forms and submitting it to personnel affairs..
Instructing on disbursement and invoice receipt conditions..
Matching expenses with calculations advances..
Ensuring the payment of all advances before the end of each academic year and the supply period ends well in time..
Submitting Deanship’s needs regarding applications that do not meet the conditions for disbursement from the warehouse or advances to the Furnishing Committee at the University..
Fill in disbursement orders cards and custody receipt..
Recording and classifying Deanship's custody control cards, especially those in the warehouse or delivered to employees..
Receiving and following up on Deanship's financial operations notably those related to financial management.